How to Train Users After New System Was Implemented At Work

Evette

Evette

Passionate Information Technology Customer Support Specialist Student at Milwaukee Area Technical College
Motivated and determined Information Technology Customer Support student with an anticipated graduation date of Spring 2018.
Evette
For many users, new technology is exciting and inviting.  When a new is implemented at work the result is productivity – getting more things done … and things done much faster than the old system allowed.  However, other users are skeptical about digital transformation.  For these employees, the old system worked well, and the new system brings confusion, anxiety, and frustration.  The rate of a person’s or group’s progress in gaining experience or new skills is usually slow.  Training seminars, flowcharts, organizational charts, implementation charts, manuals, memorandums, etc. seems endless and time-consuming.  All employees need to understand how new systems will benefit them and their respective jobs. The pace of technological advances in the workplace is often slow because of several factors, including budget and many people do not want to have their routines disrupted.   Managers and training personnel need to get employees comfortable crossing the bridge to technological improvement.  It is important to understand how to implement a new system in the workplace. COMMUNICATIONS Keep employees updated on possible technological changes – this means from the exploratory point up to the final launch date.  Outline the benefits and how the implementation of a new system will impact each employee and the overall productivity of the business. CUSTOMIZE TRAINING The rate of familiarity and interest in technology varies greatly.  Whether an individual is an auditory, visual, or a kinesthetic learner, we all absorb information differently. Modify training sessions to accommodate different types of learners by providing a range of learning styles and materials.  Present options such as documents, live training, interactive social media tools, and videos that will be...

7 tips to become more productive – Personal Productivity, Project Management and teamwork how to guides

  Many people confuse productivity with the amount of work completed or how quickly they could get work done. Instead of viewing productivity as a quantity think of it as quality. Simply put, view productivity as quality over quality. Allowing yourself to work productively will help you work at your best and become a stronger employee. To become a more productive employee and even in your personal life, here are 7 tips to become more productive: To start your day, wake up slightly earlier than your normal time and establish a morning routine. Try yoga, reading a book while drinking your coffee or scan your to do list Create a balance of your work day and find a way to become more organized. Doing things like not checking your email an hour before it’s time to go home can help you wind down from the work day and come fresh tomorrow. Create and follow a realistic to do list to help plan and structure your day Avoid multi-tasking and do one project at a time Take a break and go for a walk or even exercise after lunch time to avoid feeling tired or less productive Create a definite work life balance to give yourself time to detach from the responsibilities from work Prioritize your workload and deadlines while structuring your to do list These 7 tips can help you become more productive in your personal and professional life. Organizing the tasks of your day can help you think much more clearly and allow you do things better and not quickly. It is also important to create a work...

7 Tips To Become More Productive

These are  a few ways that can help you become more productive. In everyday occurrences as well as at your job or even a self made project. #1. Check email in the afternoon so you protect the peak energy hours of your mornings for your best work. This way you wont have any interference to make your mind wander off into something that can be put aside for later. #2. Stop waiting for perfect conditions to launch a great project. Immediate action fuels a positive feedback loop that drives even more action. While the project is still fresh in your mind take advantage of that. Sell the project and make yourself feel accomplished. #3. Remember that big, brave goals release energy. So set them clearly and then revisit them every morning for 5 minutes. This way you can make certain goals a priority. If you feel that something needs to be done before another goal you can rethink your decision and start fresh on a new day. #4. Mess creates stress  So clean out the clutter in your office to get more done. Sometimes you forget about your surroundings because you are so involved with your work. If you sit bank and feel cluttered or uncomfortable, maybe it time to change up the workplace. Make your place of work feel fresh and comfortable so you want to be there. Move your computer to the other side of the desk. Make your same able to work in. #5. Run routines. Routines are nice to have because you know what needs to be done on this day and this time. This...

How to Share Files Using Dropbox

Dropbox is just one of many cloud-based storage programs. Essentially, you can save files there for you to access when you’re not at home or work. It’s one of the big names in cloud storage and they’re based in San Francisco. Here is a guide to using their free and simple file sharing feature. 1. Start at Dropbox.com This is very straight forward stuff here. If you have gmail and use Google Chrome it’s a breeze. 2. Share a single file. This is just one option for sharing files. Once you have your file(s) uploaded, just select them and click Share. You can select the contacts or email addresses to share them with. You can add multiple recipients and add comments for description. 3. Make a Shared Folder. This option will do exactly what is says. Make separate folders for different topics whether they’re personal or for work.   Just select the members of your shared file group and add a comment.   That’s the file sharing feature of Dropbox. You can get the app on your mobile device and have even greater access to these features.  ...

Productivity Plugins for Gmail

An email inbox can be a fur ball. More accurately, an entire email account can be chaotic. The fact that email isn’t going away anytime soon makes our email accounts that much more important. Apps and plugins can help tame the gnarly beast that is your Gmail account. Here is a list of seven things to add functionality and organization to your Gmail.   1. Todoist for Gmail Cultivate tasks easily right from email messages or add them at will. There are a lot more features and tracking tools with this Gmail extension as well. Todoist will also sync across your different devices. 2. Boomerang   Boomerang Schedule messages to return to your inbox in the future. Send outgoing messages in the future. Manage message scheduling in simple interface. 3. Streak Manage contacts and keep track of your email relationships with Streak. The Pipeline feature is a cool project management tool. 4. BatchedInbox Batchinbox isn’t free but if you work a lot with Gmail and are getting flooded with emails all day it may be worth it. Schedule times to receive emails in batches. This can give you time to work on clearing tasks or your inbox without a constant barrage of alerts. 5. Snapmail Send sensitive emails with encryption using Snapmail. It’s a free extension for Gmail. It’s a nice lightweight extension. Hit the green Snapmail button, then track it with one of your tracking apps. 6. Gmelius Gmelius isn’t just for the grumpy old paranoid uncle in the family. Sure you can jack up your privacy with tracker blocking, but there are other nice features like task...

7 gmail productivity apps and plugins (One of them is Boomerang for gmail)

There are two very important elements in nowadays business: Productivity and efficiency. Businesses often measure productivity by output during comparable time periods. Productivity is the quality, state, or fact of being able to generate, create, enhance, or bring forth goods and services.  Efficiency relates to the quality of your work, which might include creating output with less waste, using fewer resources or spending less money. In order to succeed businesses rely heavily on technology. Therefore, there are lots of google apps that are being used in corporate environment that enhance both productivity and efficiency. Below we are going to explain why  the main gmail productivity apps and plugins are useful in a corporate environment. 1. Banana Tag  Banana tag is a simple way to track and schedule your daily email. That way you will know what happen to your email after you press send. Setting up your bananatag is easy this link shows you how to do it properly https://www.youtube.com/watch?v=K9eDURatXmI . Basically, this app informs you of who opens your emails. The app  tells you as well whether or not someone has opened the links attached, and whether someone has read your email entirely. This could be very handy for manager and for employees as well. The following display shows how the banana tag user interface looks like. 2. Boomerang for Gmail When overloaded with many  emails to send out, Boomerang facilitates the process.  You can set a specific time to send out certain emails, and the recipients as well.  This could also be helpful when sending important information overnight to all employees, so they see it the next day early in the morning....