Deploying mobile devices for your business might seem like daunting project, but it can be made easier with proper project management techniques. I will detail the steps in managing this project by breaking it down into the phases of initiating, planning, executing, and closing. The work in the executing phase has been made easier with the new Samsung Knox Suite because the software has simplified the mobile device’s deployment and management tasks, so one person can complete the work. With these tools and techniques, your deployment of Samsung mobile devices can be successful, so let’s get started!
The first project management phase is initiating or getting the project started. To have a successful deployment of Samsung mobile devices, it is important to gain the support of a project sponsor, who could be a CEO or even yourself, depending on the size of your business. Regardless of who is the sponsor, you and your team will need create an initial business case to show your sponsor the details of the project such as its objectives, requirements, cost, schedule, and risks. The business case will help you and your sponsor determine if the project is worth investing in. If it is beneficial for your company to deploy Samsung mobile devices, you will then need to identify the project stakeholders. These are people either participating in the project or people who will be affected by the project. Some examples include the sponsor, suppliers, project team and users. Identifying project stakeholders is an important task because you will need to update key stakeholders throughout the project while keeping them engaged and supportive of the project. The next task is developing the project charter with your team and experts. This is an initial document that formally details why the project exists, the project objectives, who works on the project, the cost, and completion date. You will then hold a kick-off meeting with your key stakeholders to review the project charter and sign off on it.
The planning phase is next and involves preparing several documents and organizing the project’s work. Depending on the complexity of the project, this phase usually takes the longest and is the most important. To begin planning, you will first need to create a document that contains the requirements of deploying the Samsung mobile devices. To collect these requirements, you can meet with your stakeholders or survey them. An example of a requirement for this project might be that every device needs to be protected with a case. After the requirements document is made, create a scope statement. This is an important document that communicates why the project is being done, how it is being done, the project’s deliverables and its success criteria. Then you can create a Work Breakdown Structure (WBS) in the form of a Gantt Chart. The WBS is a way to schedule and break down the work into manageable tasks. It helps paint a better picture of how you will get work done within the project’s time limit. Now that you are aware of the work that will be performed, you can plan cost management by estimating costs and figuring out your budget. After that, create the planned risk management document which details how identified risks associated with the project will be dealt with. For example, if there is a risk that the devices will take longer to deliver, you could respond by ordering the devices from a different supplier or you could pay more for faster shipping. Finally, you will need to create a procurement management plan. This document describes how you will obtain the goods and services needed to complete your deployment of the Samsung mobile devices. You must also consider how you will manage any new contracts involved.
The executing phase is third and you or your assigned team member will be undertaking the work to deploy the Samsung mobile devices, while you manage any issues that come up. To begin this phase, start by procuring your Samsung mobile devices along with Samsung Knox, and anything else deemed necessary for your business. When all your devices are purchased and delivered, you will be ready to begin the Knox Suite setup and registration at samsungknox.com. Once you are finished, you will have access to Samsung’s powerful management software and your Samsung devices should already be registered to your account. With Samsung Knox you can easily control and configure all your devices by creating a EMM profile, assigning user IDs and passwords, and choosing security preferences. Then you simply turn on each phone and they will connect to your network to download the Knox updates. Be sure to quality check your devices to ensure that they have connected and received the updates.
The last project management phase is closing or finishing the project. For the project to close, you must gain your key stakeholder’s acceptance of the mobile devices. Hold a training session so they can learn about the devices and approve them. If the stakeholders have any issues with the devices, you will have to do rework to fix them. Once the devices are accepted, create a lessons learned document describing any challenges that have occurred during the project and how you dealt with them. Lastly, you must create a final project report. This is important because it will contain all the project documents and other final information about the project, such as the device’s model number or configuration settings.
With the help of these project management techniques and Samsung Knox, in the end you should have a successful deployment of Samsung mobile devices.