Before starting to plan a Tablet deployment you have to make sure everything is going to run smoothly. What I mean by this, is if there are any legacy applications you need to run on the tablet , you should test them to make sure they work. The best way to do this is to purchase a tablet and install all the questionable apps. After that, have a user test them out and make sure they are functioning. After you get validation, you’re ready to start planning.
When putting together a project there are critical steps you must take to accomplish the task at hand. This project is the deployment of Samsung “Tabs tables” when working with a midsize company. The steps are; analyze the budget, order new products, create teams, set up and distribute tablets In a timely fashion.
Step one is analyzing the budget. The factors you have to consider are how much do the tablets cost, roughly $28,500 (57 people), how much labor or time will it take and are there any other upgrades you need to do to make it work. For example, new printers, software upgrades accessories and so on. After researching the different aspects of the project, I found that all of the old applications can be downloaded onto the new tablets free of cost. Microsoft office will find the printers once connected to the network. On the other hand, the setup and breakdown crew were outsourced and cost the company an extra $120.00. The hardware and software techs receive a salary so they just get their normal pay.
The next two steps is to order the Samsung Ts tables from the manufacturer. These tables will ship In about five to seven business days. In the meantime, it’s a good idea to establish teams. We already have the setup crew and take down crew. They’re the people that make sure all the tables and chairs and basic components of the project are there. This is going to take 2-3 people depending the hours they put In. After that, you have to create a hardware and software team which will start at 8am. You would need three people for each of these teams. The hardware team’s task would be unpacking all tablets, setting up charging racks, and cord and power management. They also do miscellaneous tasks when needed. The software team would handle the migration software to install the default applications needed in the office. For example, MS office, onenote, ms exchange and so on. There will be a preconfigured image for the tablets so the antivirus, email and all applications will be set up. The last team would be the deployment team. This group consists of three people that would come in the morning after all tablets are setup and would deploy them to different employees.
The tablet I chose for this company was the Samsung Tab S3 9.7. This has 32GB of memory, Qualcomm snapdragon 820 processor and can be expanded to 128. This tablet also has a pressure sensitive screen. This tablet will be a good productivity tool for small desktop applications such as short documents, e-mail and updating documents time to time. This tablet can be use to do some alberite desktop publishing but is still lacking power and the ability to have a bigger screen, mouse and Keyboard.
The different business applications being installed onto the tablets are as follows.
Outlook – this is a email application.
Google Drive – cloud storage
Google Docs – Universal document creator.
Onenote – Way to take notes in the Microsoft Office Suite.
Trend micro Antivirus – protects from viruses
Quick book- money management software
Square – lets you make a credit card payment on your mobile device.
AirDroid- show phone on tablet.
Twitter- Social Media, Good for group messaging
Skype – video chat.
Let’s change gears a bit and talk about the pros and cons of using google’s email system compared to MS Exchange. MS Exchange has features that Google does not. For example, out of office rules, mail tracking and receipts and true encrypted email. Using google Mail has some pros as well, like integrated cloud storage, Google calendar, and Google docs. If I was going to chose for my company I would choose MS Exchange. I believe it’s an easier way to monitor what’s going on in your business and keep out unauthorized people on the network. For more information click here.
After the tablets are deployed to the employees they will have the default applications on them. The first time the user turns on his tablet and enters his name and password it’s going to pull all his data onto his new device and update information like his contacts, calendar and so on. With these kinds of deployments there always can be problems. If one of two tablets don’t sync smoothly, Microsoft G Suite can transfer all the contacts and data.
After the project is completed it should cost approximately $31,420.00. This has the cost of set up crew labor, the tablets and a case for fifty dollars. This amount can definitely change depending on the different complications a company may have and types of software agreements they have, If this company had more than one location I would suggest setting up the same kind of team for each location. Lastly, to help users get used to their new device, I would have a company wide training session to update them on the updated applications.